PeriOp- Inventory Control Coordinator

  SUMMARY

This serves as the primary owner of inventory, cost control, and supply chain coordination for assigned perioperative specialty zones and departments (Operating Room, Central Sterile Processing, Anesthesia, GI, etc.). This position is responsible for ensuring timely, accurate supply availability, cycle counting, cost containment, documentation accuracy, and vendor coordination to support seamless surgical case flow and financial integrity. The role actively partners with clinical teams, vendors, and supply chain leadership to identify opportunities, gather data for new product evaluations, and cross-train staff to maintain operational consistency.

Reports To: Perioperative Services Supply Chain Manager

JOB DESCRIPTION:

Inventory Control_25%
- Inventory Oversight and Specialty/Department Ownership
- Manages all supply chain activities for assigned specialty and department.
- Monitors supply levels, restocks, and validates availability before cases.
- Conducts proactive daily walk-throughs to prevent case delays. 
- Tracks high-cost and implantable items for usage accuracy.
- Applies established processes, but identifies shortages and recommends adjustments to prevent case delays.

Reconciliation_25%
- Cycle Counting, Variance Resolution and Documentation
- Performs daily and weekly cycle counts; investigates discrepancies.
- Collaborates with leadership to reconcile variances.
- Maintains documentation for audits and compliance.
- Recommends root cause corrections; deviations from process require approval.
- Ensures all used supplies and implants are accurately documented; works with charge analysts and clinicians to resolve inventory related gaps.

Forecasting and Analytics_15%
- Tracks historical usage and upcoming case load to forecast needs.
- Prepares reports for supply spend and projections.
- Assists clinical team leads with gathering data for new product requests and trials.  Provides validated data and recommendations but defers final product approval decisions.

Vendor and Team Coordination_20%
- Serves as secondary liaison with vendors to ensure products are on hand.
- Participates in daily OR huddles and specialty  meetings as a Perioperative supply chain representative.
- Coordinates urgent needs and communicates shortages or changes to clinical teams and leadership.
- Escalates vendor issues and can recommend process fixes, but contract or pricing decisions remain with leadership.

Cost Control and PAR Validation_10%
- Reviews PAR levels and validates for accuracy, aligning stock with utilization. Identifies waste, non-moving items, or opportunities for substitution to reduce cost. Supports process consistency by sharing best practices across zones. Assists management in identifying workflow bottlenecks and proposing solutions.
- Identifies gaps, recommends ordering or redistribution, but follows established thresholds for changes. Investigates discrepancies and recommends process improvements; escalates for approval on any adjustments outside standard protocols. Provides analytical recommendations to leadership for approval; cannot modify cards or PAR levels without review. Escalates vendor issues and can recommend process fixes, but contract or pricing decisions remain with leadership. Provides validated data and recommendations but defers final product approval decisions. Offers guidance and training upon leadership approval.

QUALIFICATIONS:

• Associate’s Degree in Supply Chain, Healthcare Administration or Business  / 
• Two years of college level coursework is acceptable in lieu of college level coursework.